Documents Needed to Import from Ukraine
Importing goods from Ukraine can be a profitable move for businesses in the EU, UK, and beyond. However, ensuring a smooth customs clearance process depends heavily on having the right documentation in place. In this guide, we’ll outline the key documents required to import products from Ukraine and offer tips to avoid delays or compliance issues.
✅ 1. Commercial Invoice
A commercial invoice is the core document in any international trade transaction. It includes details such as:
- Exporter and importer information
- Description of goods
- Quantity and unit price
- Total value of the shipment
- Currency used
- Payment terms
- Incoterms (e.g., FOB, CIF, DDP)
📌 Tip: Make sure the invoice matches all other documents exactly to avoid customs delays.
✅ 2. Packing List
The packing list provides detailed information on the physical packaging of the shipment:
- Number of packages
- Weight (gross and net)
- Dimensions
- Type of packaging
- Marks and numbers on each package
This helps customs and logistics providers verify the contents during inspections.
✅ 3. Certificate of Origin
A Certificate of Origin (COO) certifies that the goods were manufactured in Ukraine. It may be required to:
- Claim preferential tariff treatment under trade agreements (e.g., EU-Ukraine Deep and Comprehensive Free Trade Area)
- Prove origin for customs or regulatory purposes
✔️ Usually issued by a Ukrainian Chamber of Commerce or relevant authority.
✅ 4. Customs Declaration (Export)
The exporter in Ukraine must submit an export declaration to Ukrainian customs. This includes:
- Product classification codes (HS codes)
- Exporter’s tax and registration information
- Destination country
🚚 Your freight forwarder or customs broker will usually handle this, but you should keep a copy.
✅ 5. Import Declaration (Destination Country)
You’ll need to submit an import declaration to your local customs authority when the goods arrive. This includes:
- Invoice and packing list
- Product classification
- Duties and VAT calculations
- Any licenses or certificates
🏛️ In the EU, this is submitted via the national customs system (e.g., CHIEF/CDS in the UK).
✅ 6. Transport Documents
Depending on how the goods are shipped, you’ll need one of the following:
- Bill of Lading (B/L) – for sea freight
- Air Waybill (AWB) – for air freight
- CMR Consignment Note – for road transport within Europe
📦 These documents serve as proof of shipment and delivery terms.
✅ 7. Insurance Certificate (if applicable)
If the shipment is insured, especially under CIF Incoterms, you may need to provide an insurance certificate to prove coverage.
✅ 8. Import Licenses & Certificates (Product-Specific)
For some goods, you may also need:
- Health or sanitary certificates (e.g., food, cosmetics)
- CE certification for machinery and electronics
- Phytosanitary certificates for plants or agricultural goods
🔍 Final Tips for Importing from Ukraine
- Work with a qualified freight forwarder or customs broker familiar with Ukrainian exports
- Ensure all documents are consistent and match your HS codes
- Use trusted suppliers to avoid compliance issues
🚀 Start Importing from Ukraine Confidently
Whether you're importing raw materials, electronics, textiles, or agricultural products, having the right documents in place is essential. This not only ensures a smooth process but also protects you legally and financially.
Stay updated on customs regulations and work with experienced logistics partners to streamline your imports from Ukraine.
